These Statutes of the Association of World Reindeer Herders were approved at the first Congress of World Reindeer Herders, held in Nadym on the 2nd day of March one thousand nine hundred and ninety seven, amended at the second Congress of World Reindeer Herders, held in Inari on the 22nd day of June two thousand and one, at the fourth Congress of World Reindeer Herders, held in Kautokeino on the 3rd day of April two thousand and nine, and at the fifth Congress of World Reindeer Herders, held in Aoluguya on the 28th day of July two thousand and thirteen.
1.1 The purpose of World Reindeer Herders is to promote professional, commercial and cultural contact between the different reindeer peoples/herders of the world and to disseminate information about reindeer husbandry in the best possible way.
1.2 World Reindeer Herders is a legal entity and is identified by its emblem, stamp and other properties. Its revenues are held in a currency account in a bank in one of the countries represented in the Association.
1.3 World Reindeer Herders has the right to enter into contracts or agreements, to be plaintiff or to be called as respondent to public courts or courts of arbitration. World Reindeer Herders possesses full rights over its material and intellectual properties.
2.1 World Reindeer Herders will admit as full members persons engaged in reindeer husbandry and members of their families and reindeer husbandry brigades, districts, organisations and companies as they occur in the respective reindeer husbandry countries and regions.
2.2 World Reindeer Herders can admit as associated members persons who, though not actively involved in herding reindeer, nevertheless have a strong professional engagement in reindeer husbandry, for example through its administration or in research. Companies and organisations with a clear professional interest in reindeer husbandry may likewise, be admitted as associate members.
2.3 The Board of World Reindeer Herders shall maintain an inventory of the membership of the organisation. The Board of World Reindeer Herders has the right to accept or reject an application for membership and to determine into which category of membership a successful applicant shall be received.
2.4 Admission to World Reindeer Herders as either full member or associated member is condition on the payment of a subscription fee. Membership fees shall be set by the Board of World Reindeer Herders.
2.5 The Board may set different fees for full membership and associated membership. The Board may also set different membership fees for the different geographical regions represented in World Reindeer Herders.
§-3 World Reindeer Herders’ Congress
3.1 The World Reindeer Herders’ Congress is the highest authority of the Association. Congress is empowered to lay down and amend the Statutes of the Association and to elect the Council of World Reindeer Herders. The Council may remove members of the Board and appoint new members as necessary and/or delegate authority to the Board to do this.
3.2 A Congress of the World Reindeer Herders shall convene every fourth year. The Board of the World Reindeer Herders shall, in agreement with the chairmanship of the Council of the World Reindeer Herders, give 6 – six – months’ written notice of a Congress.
3.3 An agenda, including a description of each specified item of agenda, shall be distributed 2 – two – months before the opening of Congress. The agenda shall include the following points:
- Approval of delegates
- Approval of notice given of the Congress
- Election of President and election of Signatories of Minutes
- Approval of the Agenda
- Report of the Board of World Reindeer Herders
- Election of the Council
- Selection of the venue for the next Congress
- Any other business
3.4 Items of agenda for Congress must be received by the Board not less than 2 – two – months before the opening of Congress.
3.5 Items of agenda received later than this can nevertheless be deliberated providing no objection is raised by any of the delegates present.
3.6 An extraordinary Congress of World Reindeer Herders may be convened at the discretion of the Board in agreement with the chairmanship of the Council. Three months’ notice of an extraordinary Congress shall be given in writing.
§-4 Composition of congress
The Congress of the World Reindeer Herders shall, as far as possible, include representatives of all regions of the world where reindeer husbandry is practised.
The following regions have the right of representation by delegates at Congress:
- Chukotka Autonomous Area
- Koryak Autonomous Area
- Kamtchatka Region
- Magadan Region
- Amur Region
- Sakhalin Region
- Chita Region
- Buryat Republic
- Irkutsk Republic
- Tuva Republic
- Khabarovsky Krai
- Sakha (Yakutia) Republic
- Evenk Autonomous Area
- Khanty-Mansi Autonomous Area
- Taimyr (Nenets-Dolgan) Autonomous Area
- Yamal-Nenets Autonomous Area
- Komi Republic
- Nenets Autonomous Area
- Archangel Region
- Murmansk Region
The Board of World Reindeer Herders will determine the representation at Congress of the different regions in terms of the number of delegates from each region. Representation at Congress will be based on the number of members of World Reindeer Herders in each region while also ensuring that regions are represented according to both the size and significance of reindeer husbandry in them and which reindeer people(s) live there.
The Board of World Reindeer Herders can establish rules for the determination of the composition of delegations from different regions to ensure a reasonable balance in representation between individual members, on one hand, and reindeer husbandry organisations as they occur in their respective regions, on the other.
Delegates to Congress may be elected only among persons 18 – eighteen – years of age or older who satisfy the criteria for full membership of World Reindeer Herders.
A list of names of delegates shall be received by the Board of World Reindeer Herders not later than 2 – two – months before Congress is convened.
Only members of the Board, members of the Council and elected delegates have the right to submit proposals to congress.
Only elected delegates have right to vote at Congress. Each delegate has 1 – one – vote.
Only members of World Reindeer Herders and the invited guests of World Reindeer Herders have the right to address Congress.
The Congress of World Reindeer Herders shall achieve the necessary quorum when not less than 50% – one half – of enfranchised members are in attendance after notice of Congress has been given according to the procedure set out in these Statutes, and providing no significant objection is raised.
§-5 The Council
5.1 World Reindeer Herders shall have a Council consisting of 2 – two – representatives from each of the reindeer husbandry regions enfranchised to meet at Congress with delegates in accordance with the list specified in §-4.2 of these Statutes. The Council shall have an Executive Committee consisting of the President and 2 – two – vice-presidents.
5.2 The Council and its executive committee are appointed by the Congress of World Reindeer Herders, and the members are elected till the next Congress is convened. The Council shall be appointed where both men and women are represented in the Council.
5.3 The Council can self accept application on replacement or appoint new council members from regions when the Congress is not convened.
§-6 Assembly of the Council
6.1 The Council shall convene immediately after it is appointed by the Congress in order to appoint the Board of World Reindeer Herders. Assemblies of the Council of the World Reindeer Herders shall generally be called and chaired by the President and Vice-presidents of the Council. The President and Vicepresidents of the Council will also select the venue for each Assembly. The Council should assemble at least once a year.
6.2 The Council shall only convene when a Council Meeting is called in written by the Executive Committee. A Council Meeting shall attend to points of agenda presented by the Executive Committee. These points of agenda – and all relevant documents – shall accompany written notice of a Council Meeting.
6.3 Reindeer husbandry regions listed in §-4.2 of these Statutes can be represented at an Assembly of the Council only by personal attendance. Every member region of the Council constitutes 1 – one – vote at an Assembly of the Council.
6.4 Resolutions of the Council shall be decided by a simple majority in open ballot unless the Council itself chooses an alternative means. In the event of a tie, the President shall have a casting vote except in cases involving of elections of persons to office. In this case, a tied vote shall be resolved by drawing lots.
6.5 The leadership of the Council is responsible to ensure the funding of the Council assemblies.
§-7 Governing board
7.1 The Board of World Reindeer Herders shall consists of minimum 3 – three – maximum 7 – seven – members. The composition of the Board shall reflect the regional proportions of reindeer husbandry as far as possible. The Board shall generally be composed in a way where both men and women are represented in the Board.
7.2 The Board shall be appointed by the Council of World Reindeer Herders. The Council shall appoint a Chair and 2 – two – Vice-chairs. The Vice-chairs shall be appointed from among members of the Board. Members of the Board are appointed for at least 2 – two – years at a time.
7.3 The Board is the highest executive organ of World Reindeer Herders when the Council or the Congress is not assembled. The Board shall ensure that World Reindeer Herders pursues its activity in accordance to and in fulfilment of the purpose, aims and guidelines, which the Association determined.
7.4 The Board of World Reindeer Herders shall govern both the running and the finances of the organisation. The Board shall be responsible for ensuring that the concerns of World Reindeer Herders are organised, run and managed in a satisfactory manner and with the proper controls. The Board may organise a Secretariat to manage its work.
7.5 The Board of World Reindeer Herders will represent the interests of the organisation to other parties. The Board can delegate to any one member of the Board or to several members of the Board collectively, or to a specified number of named members of World Reindeer Herders, the right to commit the organisation.
7.6 The Board shall report directly to the Council of World Reindeer Herders and to the Congress of the World Reindeer Herders.
§-8 Board meetings
8.1 The Board shall meet as often as the Chair considers necessary. Board meetings shall also be convened at the request of the majority of members of the Board.
8.2 Board meetings will be led by the Chair of the Board or by the Vice-chairs if the Chair is absent. In the absence of both the Chair and the Vice-chairs, Board meetings will be chaired by a member of the Board elected from and by those members of the Board who are present.
8.3 If any member of the Board is not summoned to or is otherwise not given the option of attending a Board Meeting, he/she can request that any resolution passed in his/her absence shall be brought before the Board again at a subsequent meeting.
8.4 Valid resolutions of the Board shall be determined by the majority vote of those members present. In the event of any tied vote, the Chair shall have a casting vote.
8.5 The Board shall follow the normal Board protocol and rules governing the legitimacy of Board meetings. No resolutions which clearly are illegal or incompatible with the Statutes of World Reindeer Herders shall be passed.
8.6 Remuneration for members of the Board shall be determined by the Board itself.
§-9 Amending the Statutes
9.1 World Reindeer Herders can lay down and amend the Statutes of the organisation only when a proposal to this effect is tabled and appropriately described within the deadlines stipulated for the convention of Congress.
9.2 A proposal for minor changes and amendments to the Statutes can nevertheless be deliberated by Congress providing no objection is raised by any enfranchised member present at Congress.
9.3 Alteration of the Statutes is valid only after recording a vote of approval of not less than two-third of voting members present at Congress.
§-10 Finances of World Reindeer Herders
10.1 Sources of World Reindeer Herders’ properties are:
- Subscriptions of members of the Association
- Payment made by sponsors
- Revenues derived from the activities of the Association
- Other payments, which are not restricted by the legislation of the respective countries represented in the Association.
10.2 An audit of accounts may be organised to ensure adequate control of the financial activity and the use of properties of the Association.
§-11 Dissolving the organisation
11.1 A resolution of the dissolution of World Reindeer Herders can be accepted only after recording a vote of approval of not less than two-third of voting members present at a legally convened Congress.
11.2 Once a resolution is passed to dissolve World Reindeer Herders, the Board shall determine in what manner the dissolution shall proceed.
§-12 Interpretation of the Statutes
12.1 The Statutes are written in English, Russian and Northern-Sámi. Should there arise any unclarities about the interpretation of the Statutes, the English version is the primary document.